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School Business Managers and office staff are often juggling a number of different tasks, issues and responsibilities. Keeping on top of all of them can be a struggle at times. Octavo’s School Finance Manager, Patrick Leavy, gives his top 5 tips for managing your time so that you can work effectively and efficiently.
Adhere to it as you go along but also schedule time in each day to file odds and ends.
If you don’t have a place for something you either need a place for it or it is very likely that you probably don’t need it.
If you can’t find a document within 15 seconds then something is wrong. That applies to paper documents and computer documents.
Good filing could be the single biggest contributor to working effectively as a business manager.
To-do lists are a good way to stay organised.
Keep one single to-do list, to avoid losing track of multiple lists. Keeping a list will help you work out your priorities and timings and plan your time so that the non-urgent tasks are saved for another time.
Either use paper or an app/programme on your computer. Using an app means you can sync it to your mobile phone and access the list on the go (Outlook is a good example). If you put your to-do list for the day into your Outlook calendar then you can not only prioritise but time profile the work too. If you don’t get around to a task then you can always drag it into the next day.
Good time management at work means doing high-quality work, not high quantity. Try to not worry about how much you have to do but instead on whether the work you’re doing is producing the desired outcomes.
Remember, spending more time on something doesn’t necessarily achieve more so if you are stuck, take a break and move onto another task.
Tasks can be grouped into four categories:
Concentrating on the “not urgent but important” activities is good time management practice. That way you lower the chances of activities ever becoming “urgent and important”.
This is good for those of us who suffer from email stress. Making a decision the first time you open an email is crucial for good time management.
The “four Ds”:
Author: Patrick Leavy (Finance service)
Good time management at work means doing high-quality work, not high quantity.